Challenge

The district faced significant challenges with outdated reporting tools within PowerSchool, particularly around English Learner (EL) tracking, Average Daily Attendance (ADA) reporting, and alert systems to support key student programs.

Before partnering with us, their internal processes were heavily manual, leading to inefficiencies such as:

Manual data entry with limited automation
Time-consuming generation of attendance and EL reports
Difficulty identifying students in special programs like Homeless, Foster, and Special Education

Solution

We developed a series of PowerSchool-compatible enhancements designed to automate data workflows, improve visibility, and streamline reporting.

Key Implementations Included

1.
English Learner (EL) Report Update

An enhanced English Learner reporting module was created to simplify data tracking and provide actionable insights.

Features included:

Link to CA Transcript accessible from the Start page navigation
Guardian pages displaying the student’s state_studentNumber in the navigation panel
New Section EL Details report with a sub-report for Section Student EL Details
Summary metrics for EL, EO, and RFEP students — clickable totals displaying student lists with demographic details
Improved data visualization for EL metrics such as “2/10” format to represent 2 EOs and 10 RFEPs

2.
Average Daily Attendance (ADA) Report

We implemented a new ADA reporting tool allowing year-to-year data comparisons:

Ability to select a specific school day and view ADA across multiple school
Column-based comparison format displaying attendance trends
Automatic calculation of chronically absent students per school
Fully automated generation — eliminating the need for manual pivot tables

3.
Program Enrollment Alerts

Custom PowerSchool alerts were created to help staff quickly identify students in key programs:

CALPADS Foster Program Enrollment Alert
CALPADS Homeless Program Enrollment Alert
Fresno County Special Education Program Alert – identifies students attending district schools but enrolled under the county program

These alerts replaced manual searches, enabling faster intervention and support for at-risk students.

Implementation Process

The project was completed through a structured, collaborative approach:

1.
Discovery

Reviewed the district’s PowerSchool configuration and reporting requirements.

2.
Configuration

Customized the plugin and data mapping to align with district needs.

3.
Training

Conducted hands-on sessions.

4.
Launch & Support

District-wide rollout with continued technical and user support.

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Kings Canyon USD PowerSchool Enhancements

Challenge

Solution